Room Reservations

The department of Food and Nutrition Services

Reserve a Room

The first step in planning an event is making the room reservation. The University of Iowa Hospital and Clinics have facilities that will accommodate up to 125 guests. To reserve a room call the phone number listed below.

You can check the availability of a room in Outlook. Click here for instructions.

Room	Capacity	To Make Reservation	Phone
7th Floor Atrium Main Dining Room	125 people	Food & Nutrition Services	356-2692
7th Floor Atrium Conference Rooms A,B,E, F	10 people (each)
7th Floor Atrium Conference Room G	14 people
Carver Pavilion Courtyard	80 people	Guest Relations	356-4093
Clasen Board Room	26-42 people	Hospital Administration	instructions
Clasen Conference Room I	10 people	Hospital Administration	356-4774
Clasen Conference Room III	10 people	Hospital Administration	384-9201
Colloton Garden Patio	250 people	Guest Relations	356-4093
Eastroom	90-125 people	Patient and Visitor Programs	356-1049
Melrose Conference Center		Food & Nutrition Services	356-2692
Melrose Conference Center Room 1 (51000 PFP)	32 people
Melrose Conference Center Room 2 (51005 PFP)	24 people
Melrose Conference Center Room 1 & 2 combined	24-56 people
Melrose Conference Center Room 3 (51003 PFP)	18 people
Melrose Conference Center Room 4 (51002 PFP)	18 people
Melrose Conference Center Room 5 (51001 PFP)	12 people
Melrose Conference Center Room 6 (50021 PFP)	8 people
Melrose Conference Center Room 7 (50020 PFP)	8 people
Melrose Conference Center Room 6 & 7 combined	16 people
Patient/Visitor Activities Lounge	50 people	Patient and Visitor Programs	356-1049
Patient/Visitor Activities Terrace	120 people	Patient and Visitor Programs	356-1049
8th Floor Solarium	120 people	Food & Nutrition Services	353-7765

Rooms are reserved on a first-come first-serve basis. Reservations not requiring food service should be made at least twenty-four (24) hours in advance. Those requiring food service should be made at least three (3) weeks in advance. Conference rooms are not available for recognition events such as retirements, farewells, or special honors due to their limited space and close proximity to rooms where business meetings might be in session. Conference rooms are not reserved for more than listed capacity in order to comply with fire code regulations.

When making your reservation, please have the following information ready:

*The room to be reserved

*The date

*The time requested

*The approximate number of people to be expected

*If you are planning to make arrangements for food service

*Any other special arrangements that might be needed

*Your name

*A contact number where you might be reached

Rooms and Equipment / Services Available

Atrium Dining Room

Capacity: 125 people

Overhead

Slide Projector

AV equipment connections

The Atrium Dining is not available for reservation during weekday luncheon service hours. For weekday morning and afternoon reservations, ninety (90) minutes is allocated immediately prior to and after regular luncheon service hours for set up and cleanup.

Table reservations for lunch in the Atrium Dining areas are made through the Department of Food and Nutrition Services receptionist (6-2692).

Only four total tables may be reserved for any one-day. They can be in combinations of four seats and six seats tables (e.g. 3 tables for four plus one table for six). Table reservations for the same day the request is made is taken until 10:00am each day provided that there are tables within the limits. Reservations are only accepted one week in advance. Standing reservations for tables are not allowed.

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Atrium Conference Rooms

Capacity: 1 - 10 people

Screen

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Clasen Board Room

Capacity: 26 - 42 people

Fully Equiped

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8th Floor Solarium

Capacity: 120 people

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