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Since announcing the opportunity for employees to participate in two voluntary budget reduction programs, we have received many comments and questions. I am delighted to see such a high level of engagement among all those who work at UI Health Care, and I encourage you to continue to share your views and ideas.
In response to feedback we received, we have made some changes to the voluntary programs that I want to make sure you know about. For example, many people told us they would be more inclined to participate in the voluntary vacation give backs if those contributions would be “credited” in the event of a mandatory reduction program—and we have since committed to enabling that. (See more information below).
We also heard from a lot of people wanting to know whether their voluntary contribution will be “counted” at the institutional level or the department/unit level. The answer is that it will be at the department/unit level.
Also because you asked, later this week we will share a preliminary count of the dollars contributed through the voluntary programs. Remember, these programs are voluntary. We are continuing to communicate information about these programs due to the large number of questions people are asking.
We are hosting two forums this week for staff and faculty to ask questions and share ideas.
And, as always, if you have questions, concerns, or suggestions, you can contact me at firstname.lastname@example.org.
Preparing for May 2 Big Bang
The weekend of May 2 is the scheduled Big Bang “Go Live” of EpicCare, our full electronic medical record and order entry system. In preparation, staff and physicians throughout all patient care areas and clinics will be completing their training and making final preparations for a smooth transition to the new clinical information system. New patients admitted after May 2 will no longer have paper medical records.
Staff and physicians can find useful information to help prepare for the implementation on The Point, including a schedule of noontime brown bag seminars on various aspects of the new system; Tips, Tricks, and Answers to Frequently Asked Questions; Epic e-learning modules; and ‘Your Epic Readiness Check List’ found in Epic Production.
Important updates on voluntary programs
UI Health Care leaders have announced some important updates regarding the voluntary expense reduction programs being offered to eligible faculty and staff of UI Health Care.
Faculty and staff interested in participating in one or both programs must submit their application forms to Carver College of Medicine Human Resources (268 CMAB) or Hospital Human Resources (C110 GH) or online through UI Employee Self Service by Thursday, April 30.
Get your questions answered at forums
Hear more about the voluntary programs and get your questions answered at two forums this week:
Today’s forum will also be webcast live at noon. The webcast is only available to healthcare domain users and will not start until noon. If you are asked to log on, enter healthcare\yourHawkID as your username and you will also need to enter your password.
Answers to some frequently asked questions
(A more comprehensive Q and A is available on The Point.)
Q. What is the status with AFSCME? Will they allow their members to participate?
Q. Is it true that the benefit of the voluntary vacation give back or temporary reduction in pay stays in the staff members’ departments as opposed to going into a central fund?
Q. What about people whose positions are funded partly by the College and partly by the Hospital or by grants? How do they determine what they are eligible to do?
UI Health Care will host ice cream socials for all secretarial and clerical support staff in honor of Administrative Professionals Day, Wednesday, April 22. The events will be held simultaneously on Wednesday from 2 to 4 p.m. in the Atrium Conference Center (Elevator D, Level 7, UI Hospitals and Clinics) and the Medical Education and Research Facility (MERF) Atrium.