University of Iowa Hospitals and Clinics
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| SURPLUS EQUIPMENT PROCEDURE (ADMINISTERED BY THE HOUSEKEEPING DEPARTMENT)
(Scrap, Furniture, Equipment, and Miscellaneous Hospital Items)
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| 1. Departments wishing to dispose of surplus equipment, such as
scrap, furniture, equipment or miscellaneous hospital items,
may do so be sending a requisition to The Housekeeping
Department, C 157 of General Hospital. The requisition
should list the item, the U of I inventory tag number, and
its location. The requisition must be signed by the
Department Executive Officer who is responsible for
University owned property of the department. The word
"Surplus" should be printed on the requisition (See Exhibit
A-1). Your department can use the Housekeeping Service Message
on the INFORMM system for this purpose.
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| 2. The Housekeeping Department will determine if the equipment
is needed by another department or is no longer suitable for
use within the U of I Hospitals and Clinics.
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| 3. These regulations are written primarily to cover items of
equipment which are on the University inventory system or
have had SUI tags at one time. However, this does not mean
that anything without a number assigned may be discarded or
given away. There are many items which are not inventoried
but still have value for many people and therefore should be
sold through Hospital Surplus. The Hospital Surplus
Inventory Supervisor will make the determination.
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| 4. Items of equipment which are determined by the surplus
inventory supervisor to be no longer suitable for UIHC use
will be disposed of. Each item will be evaluated on an
individual basis to determine the method of disposal most
advantageous to the UIHC and The University of Iowa. Items
will be sent to the following service to be sold.
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| a. The University of Iowa Surplus Store, 700 South Clinton
Street, Iowa City. The surplus store is open on Monday
evenings from 4:30 PM to 5:30 PM. University
Departments as well as individual staff members may
purchase surplus at these sales.
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| 5. It is not in accordance with University Policy to let anyone
"have" anything unless it goes through the official
channels, i.e., Housekeeping Surplus Equipment pool.
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| 6. Items of equipment Belonging To Housekeeping which are
tagged with an SUI number and are:
1) Thrown out or retained only for parts
2) Stolen
3) Authorized to be taken from The University
4) Surplused
Must be report on an EQUIPMENT INVENTORY DEDUCTION REPORT
and transmitted to The University Equipment Inventory
Office, 612 Jefferson Building. A copy of this report is
attached (see exhibit B). Review the requirements specified
on the form.
When transferring equipment from other sources which are
tagged with an SUI number, such as transfers from Hospital
Departments or separate cost centers, the EQUIPMENT
INVENTORY ADDITIONS REPORT must be used. This is also
submitted to The University Equipment Inventory Office (see
Exhibit C).
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